Job Details

Employer
Motive Pictures
Job title
Resources / Facilities
Location
London 
Postcode of work
WC2E 
Experience required
0 - 1 years 
Working days
5 day week 
Additional days
 
Date posted
17 Jan 2023
motive

Start date flexible but looking to hire ASAP due to internal promotion.

Previous experience as a personal assistant required, preferably in the TV/Film industry

Experience with Final Draft and Scenechronize not a must but a plus – good knowledge of Microsoft and google mail/google calendar

Applicants should have minimum experience of 1 previous contract in a similar role.

 

 

Who are Motive Pictures?
Motive Pictures is an independent British production company backed by Fifth Season. We
specialise in premium drama series and feature films for the UK, US and international
markets.

Description
The PA / Production Assistant is an integral member of the team helping manage the diary
of Motive’s CEO and key production tasks in support of our Head of Production.

 

Responsibilities
Personal Assistant
• Managing the diary of Motive’s CEO, Simon Maxwell.
• Coordinating schedules for business trips, internationally and within the UK.
• Ensuring external and internal meetings are set up and run successfully both in person and via Zoom.
• Coordinating weekly team routines, including with counterparts at Fifth Season in LA, and sharing necessary paperwork and agendas for each.
• Maintaining up-to-date databases of key industry personnel, especially Fifth Season UK and US broadcasters and producers.
• Communicating professionally with all company associates and stakeholders and helping foster a friendly, energised, and dynamic working environment.
• Digital communication management – assigning Zoom lines for meetings and making sure no clashes.
• Managing use of the office by various teams to allow for effective flexible working.
• Watermarking and sending out scripts and other editorial materials to various talent, keeping a log of communicated materials
• Logging Crew chase lists from agents and CV management.
• Maintaining a tidy office through well-organised and easily accessible filing, both physical (e.g., contracts and scripts) and electronic (computer files).
• Ensure the office is always stocked with relevant stationary and basic sustenance for the team and clients.

 

Production Assistant
• To assist the Head of Production with any administrative tasks relevant to any of Motive Pictures’ productions.
• To collect and maintain all the key contact information for Motive’s productions.
• To maintain a comprehensive digital filing system to ensure quick retrieval of information.
• To provide support as necessary to other members of the Production, reporting conflicting priorities when necessary to the Head of Production.
• Have a good basic IT knowledge and familiarity of software such as Excel, Word, Adobe.
• To file expenses in a timely and methodical manner for CEO.
Personal Attributes
• Personable and professional in all company communications.
• An acute attention to detail.
• The ability to multi-task and proven experience of working in a demanding office environment/similar type role. Production office experience an added asset.
• Confident to be able to re-arrange existing meetings in order to protect the CEO’s time and productivity.
• Knowledge of the secretarial and administrative support required in production.
• Experience of establishing and maintaining office and filing and administration systems, diary management and the ability to communicate information effectively to a wide range of production and non-production personnel, internal and external to Motive Pictures.
• Experience of handling confidential and commercially sensitive information with tact and sensitivity.
• Excellent communication skills (both written and verbal) and desire to be a team player.
• A clear willingness and ability to multitask, often having to take ownership over prioritising tasks.
• Proficient in the use of MAC’s, Microsoft Office, Zoom and ideally Final Draft.
• An informed passion for television drama production.

These terms are not exhaustive and are provided for guidance only

 

To apply, please send your CV and a short covering letter to info@motivepictures.com