Job Details

Employer
CTVC
Job title
Resources / Facilities
Location
London 
Postcode of work
tbc 
Experience required
N/A 
Working days
undisclosed 
Additional days
 
Date posted
04 Oct 2021
CTVC logo

C O M P A N Y  I N F O

We are a London based, multi award-winning media company producing television, radio and digital content on social and populist issues, ethics, religion, and education. Our programmes are broadcast across all networks, both in the UK and internationally, with the aim of getting people thinking and talking. Above all we are passionate believers in the power and importance of media to educate, challenge and inspire.

 

T H E  R O L E: Management Assistant 

 

J O B   D E S C R I P T I O N

CTVC is looking for a confident, efficient and self-motivated Management Assistant to support the CEO and a growing independent production house. This is a key role within the organisation, which includes assisting the CEO with operational and administrative support whilst also ensuring the company and office always runs smoothly and efficiently.

 

PA to CEO 

  • Prepare Board reports and other documentation 
  • Manage diary / organise meetings and travel etc 
  • Organise company social events and conferences 
  • Collate and file expenses
  • Assist with locating and securing a new office 

 

Creative tasks 

  • Work across all departments 
  • Design and implement (fun and interesting) staff training on diversity and religion 

 

Office Manager 

    • Manage databases and filing systems
    • Implement and maintain procedures/administrative systems including IT and HR
    • Liaise with staff, suppliers and clients
    • Manage Health and Safety procedures and documentation
    • Coordinate on-boarding and arranging training for new starters
    • Use your creative edge to ensure our (new) office is the best possible environment for all the team
    • Be our internal voice and main point of contact for all internal communications and social event

 

S K I L L S,  E X P E R I E N C E  &  A T T R I B U T E S  R E Q U I R E D

 

This is not an entry level position; the role will rely heavily on your past experience in business administration alongside a keen interest in the creative side of the media industry. 

 

  • Outstanding organisational skills, with a flexible approach to working
  • 2-3 years of experience in office management or office administration
  • Strong writing and literacy skills as part of the role is working on official documents and board reports 
  • A service first mentality, i.e. you enjoy supporting and helping others and take pride in getting stuff done for others
  • Excellent attention to detail and an ability to produce beautifully formatted document
  • Ability to prioritise and work to deadlines, i.e. you are able to manage and plan your workload to meet multiple deadlines
  • Able to build strong relationships with the teams, i.e. you are the go-to person when they need support or help
  • Advanced MS Office skills, particularly Outlook, Word, PowerPoint and Excel
  • Professional and able to maintain confidentiality
  • Ability to be agile in an ever-changing environment

 

We are offering a competitive salary and 33 days holiday incl. bank holidays (pro rata). CTVC is currently operating a hybrid working arrangement, normal working hours are 09:30 – 18:00 Monday to Friday (although flexibility will be required). Please note, while we are a creative company this is not a creative role as we are in need of a steady and watchful eye to ensure the smooth running of the CEO, company and office! Please send cover letter and CV to info@ctvc.co.uk