Job Details

Employer
Wall to Wall Television
Job title
Resources / Facilities
Location
London 
Postcode of work
W1X 
Experience required
N/A 
Working days
5 day week 
Additional days
 
Date posted
12 Apr 2019

Wall to Wall are looking for a Production Team Assistant.

  • To provide PA support to the Head of Production, Executive Producers and Production Executives;
  • To assist with the day to day house-keeping of a busy Production Office; and
  • To receive all production deliverables and maintain information regarding the company’s back catalogue

Key Responsibilities

  • Diary management for key Production personnel and Executives; including booking and confirming meetings;
  • Booking local and international travel and accommodation. Providing itineraries when applicable;
  • Receiving visitors for key Production personnel and Executives; including providing refreshments for internal meetings when required;
  • Acting as a point of contact for general enquiries and calls for Executives, dealing with them or passing on to the relevant people in an efficient manner;
  • Assisting the Production Manager with staff on new productions;
  • Responsible for the record keeping of H&S Training database, setting up new users and ensuring courses have been completed;
  • Preparing the agenda and taking minutes at the Group monthly H&S meeting;
  • Preparing desks for and welcoming new staff including email signatures;
  • Assuming responsibility for keeping a tidy office; encouraging production storage and wrap up. Liaising with the Facilities and IT teams where applicable;
  • Keeping Wall to Wall items in the 4th floor storage area tidy;
  • Assisting in the long term archiving, retrieval and destruction of files or rushes;
  • Provide additional support to Productions as required including production secretary duties and assisting larger productions with Green Room or corporate arrangements;
  • Assist with Location Producer vetting;
  • Set up and maintain company accounts and passwords;
  • Maintain a back catalogue of all historic Wall to Wall programming for future reference;
  • Receive all in-house production deliverables (paperwork, contracts, masters etc) and forward the appropriate ones to our international and corporate sales teams or library;
  • Completion and scanning of post production paperwork, contracts and release forms as required;
  • Expenses and credit card reconciliations;
  • Looking after and ordering corporate petty cash;
  • Using Navision to raise POs;
  • Organising/creating TX cards for productions, maintaining contact list for distribution;
  • Updating the company website and profile on IMDB and Wikipedia;
  • Acting as a liaison between casting teams and the Head of Digital regarding casting pages on the website and social media;
  • Keeping details of the various casting and Wall to Wall social media pages. Deleting old pages when necessary;
  • Filing, faxing, photocopying, keeping all files updated regularly;
  • Working closely with the other PAs to support each other and stay abreast of the demands on the other Senior Management staff; and
  • Assist the other PAs in organising company events.

To learn more and to apply, please visit here